tasks

Tasks

Department Tasks:

Follow up on all purchase requests (within the department's jurisdiction) and approve them for procurement according to the Government Procurement System No. (8) of 2022in force.
Request price quotations from specialized companies.
Follow up with companies to ensure receipt of price quotations for required goods, works and services, in compliance with the system.
File price quotations in dedicated files and ensure they are forwarded to the concerned parties or committees assigned to study them.
Review bid evaluation forms and recommend referral (through technical committees), ensuring procedures are correctly followed.
Notify companies of referrals, confirm receipt of referrals, and follow up on the supply of required materials and supplies until they reach the university.
Prepare all necessary internal and external correspondence related to cancellations, requests for increased financial allocations, company follow-up letters, reminders for supply, or cancellation letters for referrals.
Follow up on the submission of samples from different companies, deliver them to relevant departments for inspection and approval, and then return them to the companies.
Prepare tender documents and ensure that the specifications of the required supplies are accurate and maintain the principle of competition among participants.
Prepare the advertisement text for tenders to be published in daily newspapers.
Deliver copies of tender documents to company representatives according to proper procedures.
Receive all company submissions for tenders and deposit them in the designated tender box.
Keep tender guarantees until the procedures are completed and then officially return them to the concerned parties.
Prepare documents for tender evaluation committees, summon the committees, and provide them with the submitted bids approved according to proper procedures.